As part of the update to the Data Governance and Management Policy, the list of Data Categories below are changing soon. These simplified Data Categories are part of the new data governance and management policy currently under review.
Data will fall into one of two categories when changes go into effect:
- Public
- Protected
This page will be updated accordingly when changes are live.
The Institute Data Access Policy states that all data and information is categorized into the following categories:
- Category I – Public Use:This information is targeted for general public use. Examples include Internet website contents for general viewing and press releases.
- Category II – Internal Use:Information not generally available to parties outside the Georgia Tech community, such as directory listings, minutes from non-confidential meetings, and internal (Intranet) websites. Public disclosure of this information would cause minimal trouble or embarrassment to the Institute. This category should be the default data classification category.
- Category III – Sensitive:This information is considered private and should be guarded from disclosure; disclosure of this information may contribute to financial fraud and/or violate State and/or Federal law.
- Category IV – Highly Sensitive:Data which needs to be protected with the highest levels of security, as prescribed in contractual and/or legal specifications.
If you are unsure of the appropriate category for a piece of information, you should assume the information is at least Category II.
The following tables list various types of Georgia Tech data and their categories. Please click each of the different Information Subtypes to view the tables within.
Faculty/Staff Information
| Email Address | Category I |
| Georgia Tech Phone Number | Category I |
| Personal Address w/ Permission to Publish in the GT Directory | Category I |
| Work Address | Category I |
| BuzzCard Number | Category II |
| PeopleSoft ID | Category II |
| Faculty/Staff Personal and Emergency Contact Information | Category II |
| Salary Information | Category II |
| Performance Evaluations | Category II |
| Compensated Absence Report Form | Category II |
| Personal Address without Permission to Publish | Category II |
| GT ID | Category II |
| GT Account Password | Category III |
| Individual Benefits Elections | Category III |
| Police Officer’s Personal and Emergency Contact Information | Category III |
| Social Security Number | Category III |
Student Information
| BuzzCard Number | Category II |
| GT ID | Category II |
| Student Records Excluding DirectoryInformation | Category III |
| GT Account Password | Category III |
| Social Security Number | Category III |
| Financial Aid and Grant Application Information | Category III |
| All Information About a Confidential Student | Category III |
Research Information
| Published Research Data | Category II |
| Sponsored Project Contracts, Grants, and Associate Protocols | Category II |
| Non-Sponsored Research Information | Category II |
| Technology Licensing and Invention Disclosure Information | Category III |
| Unpublished Research Data | Category III |
| Proprietary Information Obtained by GT Under Nondisclosure Agreement | Category III |
| Intellectual Property Owned by GT | Category III |
General Business Information
| Organization Charts | Category I |
| Public Relations Brochures (Containing General Georgia Tech Information) | Category I |
| Public Web Sites (e.g. http://www.gatech.edu) | Category I |
| Category I | |
| Annual Reports | Category I |
| Internal Web Sites | Category II |
| Customer Personal Checks | Category II |
| Purchasing Receipts | Category II |
| Network Diagrams | Category II |
| Institute Financial Account Numbers | Category II |
| Purchasing and Receiving Reports | Category II |
| Travel Reimbursement Forms | Category II |
| P-Card Numbers | Category II |
| Credit Card Numbers | Category IV |
Library Records
| Library Catalogue Information | Category I |
| Active Interlibrary Loan Records | Category II |
| Library Databases | Category II |
| Active Circulation Records | Category III |
| Security Camera Recordings | Category III |
Environmental and Physical Information
| Georgia Tech Building Blueprints | Category II |
| Chematix Chemical Tracking System | Category III |
| Building HVAC Monitoring/Control Data | Category III |
| BuzzCard System | Category III |
| Continuum System | Category III |
| Building Safety Plans | Category III |