Data Categorization_Old

As part of the update to the Data Governance and Management Policy​, the list of Data Categories below are changing soon. These simplified Data Categories are part of the new data governance and management policy currently under review.

Data will fall into one of two categories when changes go into effect:

  • Public
  • Protected

This page will be updated accordingly when changes are live.

The Institute Data Access Policy states that all data and information is categorized into the following categories:

  • Category I – Public Use:This information is targeted for general public use. Examples include Internet website contents for general viewing and press releases.
  • Category II – Internal Use:Information not generally available to parties outside the Georgia Tech community, such as directory listings, minutes from non-confidential meetings, and internal (Intranet) websites. Public disclosure of this information would cause minimal trouble or embarrassment to the Institute. This category should be the default data classification category.
  • Category III – Sensitive:This information is considered private and should be guarded from disclosure; disclosure of this information may contribute to financial fraud and/or violate State and/or Federal law.
  • Category IV – Highly Sensitive:Data which needs to be protected with the highest levels of security, as prescribed in contractual and/or legal specifications.

If you are unsure of the appropriate category for a piece of information, you should assume the information is at least Category II.

The following tables list various types of Georgia Tech data and their categories. Please click each of the different Information Subtypes to view the tables within.

Faculty/Staff Information
Email AddressCategory I
Georgia Tech Phone NumberCategory I
Personal Address w/ Permission to Publish in the GT DirectoryCategory I
Work AddressCategory I
BuzzCard NumberCategory II
PeopleSoft IDCategory II
Faculty/Staff Personal and Emergency Contact InformationCategory II
Salary InformationCategory II
Performance EvaluationsCategory II
Compensated Absence Report FormCategory II
Personal Address without Permission to PublishCategory II
GT IDCategory II
GT Account PasswordCategory III
Individual Benefits ElectionsCategory III
Police Officer’s Personal and Emergency Contact InformationCategory III
Social Security NumberCategory III
Student Information
BuzzCard NumberCategory II
GT IDCategory II
Student Records Excluding DirectoryInformationCategory III
GT Account PasswordCategory III
Social Security NumberCategory III
Financial Aid and Grant Application InformationCategory III
All Information About a Confidential StudentCategory III

Research Information
Published Research DataCategory II
Sponsored Project Contracts, Grants, and Associate ProtocolsCategory II
Non-Sponsored Research InformationCategory II
Technology Licensing and Invention Disclosure InformationCategory III
Unpublished Research DataCategory III
Proprietary Information Obtained by GT Under Nondisclosure AgreementCategory III
Intellectual Property Owned by GTCategory III
General Business Information
Organization ChartsCategory I
Public Relations Brochures (Containing General Georgia Tech Information)Category I
Public Web Sites (e.g. I
EmailCategory I
Annual ReportsCategory I
Internal Web SitesCategory II
Customer Personal ChecksCategory II
Purchasing ReceiptsCategory II
Network DiagramsCategory II
Institute Financial Account NumbersCategory II
Purchasing and Receiving ReportsCategory II
Travel Reimbursement FormsCategory II
P-Card NumbersCategory II
Credit Card NumbersCategory IV
Library Records
Library Catalogue InformationCategory I
Active Interlibrary Loan RecordsCategory II
Library DatabasesCategory II
Active Circulation RecordsCategory III
Security Camera RecordingsCategory III
Environmental and Physical Information
 Georgia Tech Building BlueprintsCategory II
Chematix Chemical Tracking SystemCategory III
Building HVAC Monitoring/Control DataCategory III
BuzzCard SystemCategory III
Continuum SystemCategory III
Building Safety PlansCategory III